Capital Pride is Hiring!

Capital Pride is hiring for the three following positions:

Registration and Events Coordinator

Communications Coordinator

Graphic Designer

Position Type: Summer Contract
Tuesday, May 20 – Friday, August 29, 2025.

Hours of Work: 35 hours/week

Hours of work are generally between 9am – 4:30pm, with some evening and weekend work required. There is no overtime in this role, so time worked outside of normal office hours will be taken in lieu. The successful applicants must be available for Festival Week: August 16 to August 24, 2025.

These positions are funded in part by Canada Summer Jobs. As such, applicants must meet the eligibility requirements outlined by the program. They are available at the end of this posting.

Please see below for job descriptions and required skills for each. Applications are due Monday, May 5, 2025.

Registration and Events Coordinator

Capital Pride is seeking a Registration and Events Coordinator on a short term contract to support the planning and execution of the 2025 Capital Pride Festival. Our ideal candidate is organized, detail-oriented, willing to tackle various logistical projects, and pitch in to support the rest of the team. Most importantly, they are eager to help organize our 2025 Festival, one of the top five largest Pride Festivals in Canada.

Materials: The Registration and Events Coordinator is expected to use a personal laptop and accessories to complete work. Access to required software to be provided by Capital Pride.

Rate of Pay $22 per hour

Reports to: Executive Director

Place of Work: Hybrid- Monday and Friday the team will work remotely. The Graphic Designer will be expected to work in-office at 403 Bank Street, Ottawa, Tuesday, Wednesday, and Thursday weekly.

Job Description: The Registration and Events Coordinator will assist in the organization of the Capital Pride Festival which takes place in August 2025 by completing the following duties:

Festival Administration

Manage the extensive registration process for the Capital Pride Parade and Street Festival including maintaining accurate registration lists, responding to registration inquiries, invoicing and processing payments.
Liaise with the parade and street festival Team Leads throughout the summer to support the organization of each of these two major pieces of the festival.

Event Coordination

Produce materials to communicate schedules to Street Festival and Parade registrants including maps and locations, arrival times, staging area plans, etc.
Be the primary point of contact for all registrants
Attend site visits to gather information relevant to planning
Assist the Executive Director in compiling the parade order and block placements for festival weekend.
Manage supplies and equipment inventories and assist with sourcing new supplies for the Festival.

Other

Attend events and outreach opportunities as required to promote the Festival and recruit volunteers.
Set up and tear down events including: flags, tents, tables, chairs, banners, decorations, etc.
Prepare an end of summer report highlighting your work accomplishments, challenges and suggestions for future festivals especially as it relates to the parade and street festival, and registration process for each.
Support other members of the Operations Team with general tasks as they arise.

Qualifications

Able to read, write and speak fluently in English. Knowledge of French is a strong asset.
Familiarity with Google’s G-Suite including using Google Drive, Docs, Sheets and Forms (or equivalent Office suite).
Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive work framework.
Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
Experience in the planning and execution of volunteer run events.
Comfortable with public speaking and conducting outreach.
Detail oriented and very organized.
Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.

Communications Coordinator

Capital Pride is seeking a Communications Coordinator on a short term contract to support the planning and execution of the 2025 Capital Pride Festival. Our ideal candidate is organized, detail-oriented, willing to tackle various logistical projects, and pitch in to support the rest of the team. Most importantly, they are eager to help organize our 2025 Festival, one of the top five largest Pride Festivals in Canada.

Materials: The Communication Coordinator is expected to use a personal laptop and accessories to complete work. Access to required software to be provided by Capital Pride.

The Communications Coordinator must be fluent (able to read and write) in both French and English. Applicants selected for interview will be asked to complete a proficiency test

Rate of Pay $22 per hour

Reports to: Executive Director

Place of Work: Hybrid- Monday and Friday the team will work remotely. The Graphic Designer will be expected to work in-office at 403 Bank Street, Ottawa, Tuesday, Wednesday, and Thursday weekly.

Job Description: The Communications Coordinator will assist in the organization of the Capital Pride Festival which takes place in August 2025. Job duties will include:

Communications

Manage internal and external communications plans for the festival, including writing advertisements, brochures, campaign materials and website copy in French and English.
Monitor the internal and external environment to identify communications opportunities, challenges, and issues.
Regularly review Capital Pride’s current communication plan to ensure goals and objectives are met, consulting with the Executive Director as needed to make any amendments or adjustments.
Write press releases, coordinate media events such as press conferences, campaign launches, etc.
Regularly review and update of content on Capital Pride’s website for the festival.
Maintain communication standards in line with a consistent image, and adhere to internal standards.

Social Media

Monitor social media pages, blogs and press releases for content opportunities and initiate conversations on behalf of the organization.
Create and populate content calendars weekly for Executive Directors approval.
Create timely and engaging content in French and English optimized for each platform and intended audience, including researching, writing and designing content.
Manage/update social media platforms including Facebook and Instagram daily to engage with users and respond to inquiries.
Manage the deployment of the festival promotion plan on socials, including liaising with partner organizations and paid advertising.
Develop analytic reports defining the reach and engagement for each account monthly.
Work creatively with the Graphic Designer to ensure fresh content and follow the content calendar.

Other

Prepare a report following the Festival that includes a summary of all communications materials, media mentions and social media strategy.
Set up and tear down events including: flags, tents, tables, chairs, banners, decorations, etc.
Assist with the planning of various event components, including guestlist and invitations, liaising with photographers and videographers, and marketing to support the rest of the Operations Team.

Qualifications

Able to read, write and speak fluently in English and French.
Familiarity with Google’s G-Suite including using Google Drive, Docs, Sheets and Forms (or equivalent Office suite).
Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive work framework.
Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
Proven experience with social media platforms (Facebook, YouTube, Instagram, X, Bluesky).
Detail oriented and very organized.
Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.

Graphic Designer

Capital Pride is seeking a Graphic Designer on a short-term contract to support the planning and execution of the 2025 Capital Pride Festival. Our ideal candidate is organized, detail-oriented, willing to tackle various logistical projects, and pitch in to support the rest of the team. Most importantly, they are eager to help organize our 2025 Festival, one of the top five largest Pride Festivals in Canada.

Materials: The Graphic Designer is expected to use a personal laptop and accessories to complete work. Access to design programs of choice to be provided by Capital Pride.

Rate of Pay $22 per hour

Reports to: Executive Director

Place of Work: Hybrid- Monday and Friday the team will work remotely. The Graphic Designer will be expected to work in-office at 403 Bank Street, Ottawa, Tuesday, Wednesday, and Thursday weekly.

Job Description: The Graphic Designer will assist in the organization of the Capital Pride Festival which takes place in August 2025 by completing the following duties:

Graphic Design

Develop a range of graphic design products for digital distribution and print publication, including maps, social media shareables, posters, banners, festival site signage, and other materials as required.
Develop designs for distribution by partner organizations.
Produce the 2025 Pride Guide.
Develop the theme, logo, and branding for the 2025 summer festival.

Planning and Organization

Create a graphics request process to manage intake of all graphics needs for the 2025 summer festival.
Assist in the procurement of printed and physical assets after graphic design is complete.
Work with the Communications Coordinator to develop a communications calendar in order to identify and manage graphic deliverables.
Maintain final graphics work, source files and materials in an organized and orderly manner on the Capital Pride Google Drive.
Collaborate with the Festival Administrator to collect and manage display of partner logos.
Assist with maintaining the Capital Pride website, including updating content and developing required graphic materials.

Other

Attend events and outreach opportunities as required to promote the Festival and recruit volunteers.
Set up and tear down events including: flags, tents, tables, chairs, banners, decorations, etc.
Prepare an end of summer report highlighting your work accomplishments, challenges and suggestions for future festivals especially as it relates to the parade and street festival, and registration process for each.
Support other members of the Operations Team with general tasks as they arise.

Qualifications

Able to read, write and speak fluently in English. Knowledge of French is a strong asset.
Familiarity with Google’s G-Suite including using Google Drive, Docs, Sheets and Forms (or equivalent Office suite).
Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive work framework.
Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
Proven experience with social media platforms (Facebook, YouTube, Instagram, X, Bluesky).
Detail oriented and very organized.
Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.

Application Process

Applicants are asked to submit a resume and cover letter to [email protected] no later than Monday, May 5 2025.

Only those candidates contacted for an interview will be notified.

Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.

If you require accommodations to participate in the application or interview process, please contact [email protected]

Canada Summer Jobs Program Eligibility:

From Employment and Social Development Canada

“What youth participants are eligible?

To be eligible, youth must:

be between 15 and 30 years of age at the beginning of the employment period*
be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment** and
have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. As the objective of the CSJ program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible.”