Volunteer Coordinator

The Volunteer Coordinator will manage the annual festival volunteer program, including recruiting, training, scheduling, and managing up to 500 volunteers. They should be well-organized, be comfortable with public speaking, and excel in verbal communication.

Position Type: Summer Contract (9 weeks)
Monday, July 6 – Friday, September 4, 2026 

Hours of Work: 35 hours/week
Hours of work are generally between 9:30am – 5pm, with some evening and weekend work required. There is no overtime in this role, so time worked outside of normal office hours will be taken in lieu. The successful applicant must be available for Festival Week: August 22 – 30, 2026.

Reports to: Executive Director 

Place of Work: Hybrid – The team will work in-office at 396 Cooper Street, Monday-Thursday. The team will work from home Fridays.

Job Description

Volunteer Recruitment 

  • Work with staff and team leads to identify the volunteer requirements for the 2026 Festival. 
  • Develop volunteer job descriptions, including time commitments and job duties.
  • Respond to inquiries from prospective volunteers.
  • Conduct community outreach to promote volunteer opportunities. 

Volunteer Training and Development 

  • Implement the volunteer training program, taking into account the different types of volunteer areas (street festival, parade, stages, youth events) and includes an anti-oppression component. 
  • Develop opportunities for volunteers from a range of backgrounds and skill sets to be engaged meaningfully.

Volunteer Management 

  • Lead and staff Volunteer Headquarters at the 2026 Capital Pride Festival.
  • Work with staff and team leads to develop volunteer staffing schedules for festival events. 
  • Schedule volunteers taking into consideration event requirements and volunteer availability. 
  • Act as the primary liaison for all volunteer staff including responding to inquiries and fielding questions. 
  • Manage all volunteer materials in the online environment, from registration to shift deployment.

Other 

  • Prepare a Volunteer Management Report following the festival that includes a summary of all communications materials, media mentions and social media strategy.  
  • Support other members of the Festival Team with general tasks as they arise.

Qualifications

  • Able to read, write and speak fluently in English. Knowledge of French is a strong asset.
  • Familiarity with Google’s G-Suite including using Google Drive, Docs, Sheets and Forms (or equivalent Office suite).
  • Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive framework.
  • Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
  • Experience in the planning and execution of volunteer run events.
  • Comfortable with public speaking and conducting outreach.
  • Detail oriented and very organized.
  • Ability to exercise good judgment and discretion in busy and occasionally high-stress situations.

Eligibility 

To be eligible, youth must:

  • be between 15 and 30 years of age at the beginning of the employment period*
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment** and
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. As the objective of the CSJ program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible.

Application Process

Applicants are asked to submit a resume and cover letter to [email protected] no later than Thursday, June 18, 2026.

Only those candidates contacted for an interview will be notified.

Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.

If you require accommodations to participate in the application or interview process, please contact [email protected].