Start date: To be determined
Duration: Indeterminate
Compensation: $70,000 – $80,000 (commensurate with experience and with the possibility of additional bonuses and raises)

Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, indigenous peoples, people with disabilities, two-spirit, trans and non-binary people, people living with HIV/AIDS, francophones, and women.

Description

Capital Pride creates opportunities to celebrate, advocate, educate and connect people, respecting the full diversity of the 2SLGBTQ+ community in Canada’s capital region, unceded and unsurrendered territory of the Algonquin Anishinaabe people.

Capital Pride is seeking an experienced builder, exceptional leader and skilled event planner to serve as our first-ever Executive Director. Reporting to the Board of Directors, the Executive Director will be responsible for organizing and activating all Capital Pride events, ensuring the long-term financial sustainability of the organization, representing Capital Pride to the media and in the community, and providing overall organizational leadership.

The Executive Director will lead the overall coordination of Capital Pride’s two flagship events – WinterPride and the Summer Festival – and others throughout the year. They will enthusiastically develop relationships with community organizations and stakeholders, and fundraise through sponsorship and grant preparation. The Executive Director will also recruit and lead festival staff and volunteers, establishing work plans and priorities and setting timelines and deadlines. They will have experience in event production and promotion and be passionate about supporting, celebrating and advocating for the 2SLGBTQ+ community.      

As the organization’s only full-time year-round employee, the Executive Director will need to be self-motivated, organized and hardworking. The position is 40 hours per week, with additional evening and weekend hours required leading up to and during WinterPride and the Summer Festival.

Duties

Leadership

  • Provide leadership, direction and support to Capital Pride volunteers and staff through effective communication, goal-setting, delegation and performance evaluations
  • Ensure Board members have timely, relevant and accurate information to fulfill their mandate and realize Capital Pride’s strategic plan
  • Identify and develop priorities in conjunction with the Board of Directors
  • Encourage harmonious relationships between the Board, staff, volunteers, and community members through effective communications

Event Planning and Execution

  • Oversee the organization of WinterPride and the Summer Festival’s signature events including, but not limited to, the Pride Parade, Pride Pageant, Main Stage, Community Fair,, Human Rights Vigil, Family Picnic and Youth Events
  • Plan and activate other Capital Pride events throughout the year as approved by the Board of Directors
  • Identify and book artists, speakers and performers for official Pride events
  • Create and maintain site plans for Pride events
  • Ensure event plans are executed within approved budgets
  • Develop materials in connection with the City of Ottawa Festival’s Special Event Advisory Team (SEAT) application and work with various municipal partners (e.g. paramedics, police) to develop festival plans as required
  • Monitor event activities in order to ensure compliance with site regulations and local laws, satisfaction of event attendees and resolution of any problems that arise
  • Ensure event plans fulfill partnership and grant obligations
  • Coordinate with external suppliers and partners involved in event production
  • Prepare reports for the SEAT following the festivals
  • Conduct post-event evaluations in order to determine how future events can be improved

Financial Management

  • Responsible for sound financial management and control, budget preparation and forecasting in accordance with all pertinent legislation and policy
  • Prepare financial plans and annual operating budget for Board approval
  • Develop annual event and project budgets in collaboration with the Board of Directors’ Finance Committee and Treasurer
  • Manage the efficient and effective use of the organization’s resources
  • Participate in the Finance Committee to ensure understanding of current financial position
  • Act as a signing authority for Capital Pride

Fundraising

  • Develop sponsorship material and generate both cash and in-kind sponsorship
  • Renew existing partnerships, generate new sponsorship opportunities, and ensure sponsorship obligations are met
  • Identify grant opportunities and develop high-quality grant applications
  • Initiate new and other fundraising opportunities

Administration and Board Support

  • Act as the office contact for Capital Pride when calls and emails come in
  • Attend board meetings and deliver regular reports
  • Keep the Board appraised of activities, plans and budgets as they develop
  • Prepare a fulsome post-Festival report each year, for both WinterPride and the Summer Festival
  • Attend and report at Annual General Meetings and Special General Meetings

Communication and Community Engagement

  • Overseeing the development of WinterPride and the Summer Festival’s marketing and promotions plans, including both local marketing and tourism destination marketing
  • Work with Board members to develop and carry out media relations strategy, including production of media releases, coordination of interviews with organizational spokespeople and occasional media interviews as required
  • Work with the Board of Directors to identify opportunities for community partnerships and perform outreach activities to strengthen Pride’s relationship with community groups.
  • Support groups looking to organize events during the Festival and those who want to participate in the Festival’s parade and Community Fair.
  • Manage and create content for all of Capital Pride’s social media channels
  • Represent Capital Pride at community events
  • Represent Capital Pride on local and regional committees, networks or initiatives, as required
  • Create and develop communication materials to keep 2SLGBTQ+ community members, organizations and Capital Pride volunteers aware of the organization’s activities
  • Maintain a positive image and relationship with local, provincial and federal agencies and their representatives

Staff and Volunteer Management

  • Recruit, train and lead a dedicated team of volunteers to execute WinterPride, the Summer Festival and all Capital Pride events
  • Identify staffing needs and recruit, train and supervise contract staff for Capital Pride
  • Support volunteers and staff in their development and growth

Desired skills

The Executive Director will be a strong and effective leader who is committed to supporting 2SLGBTQ+ communities. The Executive Director will have demonstrable experience growing organizations, realizing strategy, fundraising, leading teams and organizing multi-day events or festivals. 

The following skills and experience are required:

  • Minimum 3 years’ experience working in festival or event production and/or non-profit organizations
  • Demonstrable success in fundraising, sponsorship development, grant and proposal writing, and/or planned giving programs 
  • Experience with budget preparation and financial management
  • Familiarity or willingness to familiarize with the National Capital Region’s 2SLGBTQ+ community including community organizations and groups  
  • Experience with venue management, negotiating vendor contracts, and coordinating artists
  • Event or festival marketing experience, including both traditional and digital marketing 
  • Ability to lead and motivate staff and volunteers 
  • Understanding of non-profit organizational governance and experience working with a volunteer Board of Directors
  • Experience developing sponsorship programs that target local, regional and national partners
  • Knowledge of grant opportunities and compliance requirements and experience successfully preparing grant applications 
  • Understanding of issues affecting the full diversity of the 2SLGBTQ+ community
  • Reliable, self-motivated and have the ability to work productively on your own without supervision
  • Experience with communications, social media and media relations
  • Excellent time-management skills 
  • Strong communication skills

The following attributes are definite assets:

  • Bilingualism (EN/FR)
  • Certified Fund Raising Executive designation
  • Association of Fundraising Professionals membership 
  • Experience negotiating and managing artist contracts 

Applicants are asked to submit a resume and cover letter to [email protected] no later than Friday, October 25, 2019 at 5:00PM EST.Only those candidates contacted for an interview will be notified.