Operations & Logistics Coordinator

Capital Pride is seeking a summer intern to fill the role of Operations & Logistics Coordinator to help plan and execute the 2022 Capital Pride Festival. Our ideal candidate is organized and detail-oriented, willing to tackle various logistical projects, will pitch in to support the rest of the team and most importantly is eager to help organize our 2022 Festival. 

Position Type: Summer Contract (4 months)
Monday, May 16 – Friday, September 2, 2022 

Hours of Work: 35 hours/week
Some evening and weekend work will be required.
The successful applicant must be available for Festival Week: Sunday, August 21
to Sunday, August 28, 2022.  

Rate of Pay $17 per hour

Reports to: Executive Director 

Place of Work: Hybrid work arrangements are expected to continue throughout the summer but you’ll be expected to work from our offices in Centretown on a regular basis. We will continue to follow evolving public health guidelines.

Job Description

Festival Coordination 

  • Manage the registration process for our Pride Parade and Street Festival including maintaining accurate registration lists, responding to registration inquiries and processing payments.   
  • Manage Community Events Calendar including liaising with community groups, managing registration process and maintaining online listings. 
  • Monitor the Festival’s general email inbox and phone line and respond to inquiries as required. 
  • Assist with meeting coordination and scheduling and general office coordination. 
  • Assist with the coordination of artist travel and accommodation and onsite requirements.
  • Support the volunteer program, including assisting with volunteer sign-up, training, and outreach activities, as required.

Sponsorship 

  • Assist with the coordination of the Festival sponsorship program including liaising with sponsors, maintaining accurate records, tracking deliverables and preparing post event reporting. 
  • Manage in-kind sponsorship including working with the team to identify in-kind product requirements and soliciting, tracking and documenting donations.

Event Coordination 

  • Assist with the coordination and operations of various events throughout the summer and during the Festival including co-branded community events, media launch, sponsor reception, family and youth events, pride pageant, festival weekend, and parade. 
  • Attend events and outreach opportunities as required to promote the Festival and recruit volunteers.

Other

  • Prepare an end of summer report highlighting your work accomplishments, challenges and suggestions for future Festivals. 
  • Support other members of the Festival Team with general tasks as they arise.

 Qualifications   

  • Member of, or ally to, the 2SLGBTQ+ community and a commitment to operating within an anti-oppressive work framework. 
  • Knowledge of, and/or experience working or volunteering in, the 2SLGBTQ+ community.
  • Highly organized and detail-oriented.
  • Strong communications skills. 
  • Ability to work both independently on assigned projects and contribute to an overall team environment.  
  • Familiarity with Google’s G-Suite including using Google Drive, Docs, Sheets and Forms (or equivalent Office suite). Registration data is maintained in Google Sheets, a general understanding of Sheets or Excel is required. 
  • Comfortable adopting and following established work flows (i.e. for processing registrations).
  • Familiarity with WordPress (or similar platforms) is an asset.
  • Bilingual in both official languages (written and verbal) is an asset.

Eligibility 

It is expected that this position will be supported by the Canada Summer Jobs Program. As such, applicants must meet the following requirements:  

  • Have been registered as full-time students in the current academic year and intend to return to school on a full-time basis in September 2022;
  • Be between the ages of 15 and 30 at the start of employment;
  • Be a Canadian citizen, permanent resident, or persons who have been granted refugee status in Canada;
  • Be legally entitled to work according to provincial legislation and possess a valid Social Insurance Number; and
  • Not be in receipt of Employment Insurance (EI) benefits at the start of the job.

Application Process

Applicants are asked to submit a resume and cover letter to [email protected] no later than Friday, May 13.

Only those candidates contacted for an interview will be notified.

Capital Pride is committed to the principles of employment equity. Applications from all qualified candidates are welcome; in particular, applications are encouraged from racialized people, Indigenous people, people with disabilities, queer and trans people, and women.

If you require accommodations to participate in the application or interview process, please contact [email protected]